We are talking about a system that allows us to change and manage the contents of your website. A system that allows you to manage the format, Web based publishing, control revision, searching, indexing and manages security features. A dynamic website should always look fresh and keep updating the contents. That’s what content management system (CMS) helps you do. If you are responsible for managing the contents of a website but not well at HTML, this is the right tool to get it done.
Content management system has to components. Content management application (CMA) and content delivery application (CDA). The former allows to change and manage content by accessing the code directly or editing the pages visually via website builder free of charge. The latter is responsible for compiling and updating the website. Many organisations both public and private use CMS for creating and maintaining their respective websites. There are a lot of CMS available with their own strengths. Some of the most popular ones are WordPress, Concrete 5, Textpattern, Drupal and Joomla.
For a business website, it’s not a single person who responsible for the website but a team that takes care it. You usually have a creator, editor, administrator, publisher and finally the end user or viewer. Most of the CMSs have automated templates that can be used to create a website or change an existing one. Access control is another major component of CMS. Access control is basically deciding who can access the website or what part of the website can be accessed. You have the option of deciding which page can be accessed by (or restricted) for an individual or user group. Scalability is another parameter you need to look into before deciding to implement a particular CMS. As your business grows so does you website. Today the website could be installed on a single server but as the website grows you might need multiple domains. A content manager usually looks into the versioning capability too. You might make changes to your website but there could be technical issues while implementing it and you might want to revert to the previous version. That is exactly what versioning helps you achieve.
Another aspect to look into is whether you CMS allows you to implement multilingual pages to cater to a wider audience thus increasing the reach of your website.
It’s always good to look into all the above aspects before finally zeroing on one. Your website is the face of your business.